Duties of President

PTO President Job Description


  • Desire to serve the PTO, the school, and ultimately the students
  • Understanding of the organization’s mission
  • Willingness to delegate tasks
  • Good listening skills
  • Effective communication skills
  • Maintain a fair and impartial position at all times
  • Appoint and oversee chairs of standing committees working with the VP.
  • Coordinate the work of officers and committees so that goals of the PTO are realized.
  • Create the master volunteer list and distribute to Secretary, VP and Communication Chair
  • Prepare the calendar, with the executive committee in August for the upcoming school year.
  • Hand out the by- laws and standing rules at the executive meeting along with their notebooks.
  • Maintain standard rules.




  • Preside at general PTO meetings and executive board meetings
  • Serve as the primary contact to the principal and represent the PTO at meetings of other groups, if needed
  • Serve as an ex-officio member of all committees
  • Retain all of official records of the PTO
  • Conduct annual Committee Orientation with the VP.
  • Be in contact with the communication chair to send meeting reminders, announce upcoming events, and distribute the PTO newsletter. Submit PTO news for the school newsletter

Typical Monthly Tasks:

  • Prepare for and lead executive board meetings
  • Prepare for and lead PTO meetings
  • Review the treasurer’s report
  • Have regular check-in meetings with the principal
  • Thank volunteers for their efforts


Typical Annual Tasks:

  • Finalize the activities calendar with the principal
  • Set the schedule of monthly executive board meetings for the year
  • Hold a committee chair orientation
  • Update the signature cards at your PTO’s bank
  • Double-check key organizational dates, including your PTO insurance policy renewal, incorporation with the state, and IRS Form 990 or 990-EZ, if applicable
  • Determine which committee chair positions might need to be filled next year, and reach out for volunteers
  • Serves as Head Grade Parent Chair


Training and Resources:

  • One-on-one with outgoing president
  • Articles about president topics
  • Past files and examples
  • Computer files