PTO Treasurer Job Description
Characteristics:
- Desire to serve the PTO, the school, and ultimately the students
- Computer literate—must know how to use Excel and Quicken or be willing to learn
- Good at keeping files
- Appreciate the value and power of a balanced budget
- Appreciate the value of a paper trail
- Not put off by paperwork, forms, documents, numbers
- “In touch” with school activities and PTO business, or want to become in touch
- Understand you are the custodian of other peoples’ money
Time Commitment:
- Board meetings once per month
- PTO meetings once per month
- Most of the work can be done on your own schedule—after the kids are in bed, during the day, after work, whatever suits you
Typical Monthly Tasks:
- Post all financial transactions to our financial system as they occur throughout the month
- Create monthly PTO Treasurer reports (Transaction Report and Performance to Budget)
- Reconcile the checkbook
- Write checks as needed (two signatures and proper paperwork required)
- Make deposits in a timely fashion, as needed (per PTO policies and standing rules)
- Keep financial transaction forms available for all volunteers
Typical Annual Tasks:
- Lead the annual budget development process in August
- Present the budget for approval at the September PTO meeting
- File Form 990/990EZ, the annual IRS return required for 501(c)(3) groups
- Renew our incorporation with the state
- Facilitate our annual audit
Training and Resources:
- One-on-one with outgoing treasurer
- Articles about treasurer topics
- Past files and examples
- Computer files